Virtual Administrative Assistants
Database Management Services
Shift Your Efforts Producing High Rate
Converting Leads into Sales

Virtual administrative assistants database management services benefit your Customer Relationship Management (CRM) efforts. All resulting documents can be quickly and easily transmitted via email attachment, FTP, facsimile transmission, overnight delivery, priority mail or regular postal services.

• As a client and salesperson you collect business cards all month at networking opportunities. Mail all of them to, your designated VA (Virtual Administrative Assistants), to enter into the Web based top reviewed, secure CRM or client relationship management application. We work with you to create regular, consistent follow-up materials via email, facsimile, and telephone direct to your database from you. Our CRM system allows you, the client, to sell services and goods through the secure gateway and CRM. PLUS your VA, tracks results, prepares and sends you regular reports. The CRM gets you leapfrogging over your competition in any business economic cycle.


• As a client with new prospects and leads, you send their contact information directly to your designated VA to enter the information into Web based top reviewed, secure CRM application and the follow-up marketing campaign begins. We send your approved introductory letter. We work with you to create regular, consistent follow-up campaign materials via email, facsimile, and telephone sending each pre-approved marketing piece at predetermined intervals over the month. When a prospect gives the most wanted response (such as requesting a schematic, rate card, etc.) the CRM automatically shifts the prospect into the next phase of the permission based active follow up marketing campaign. This repeats with all new prospects, leads and conversions. CRM outdistances your competition in any business economic cycle.


• A year-round ski resort membership manager forwards to the designated VA, new member information. The VA enters it into the CRM application. Prepares and mails a standard confirmation letter on your stationery to the new member. The VA enters the member information into the Web based top reviewed, secure CRM application and the follow-up marketing campaign begins. Automatically at pre-determined intervals pre-approved marketing materials (trifold brochures, newsletters, etc.) go out via email, facsimile, telephone, postal mail, and so forth. The annual expiration date is automatically tracked and regular reminders are communicated. Renewals are automatically processed and tracked through the secure gateway and CRM application with a report sent to the client.


• As a client you are preparing a direct mailing and need to verify and update your database. The database is sent to your designated VA, via email attachment. The VA telephones each name and verifies name, spelling, title and address. This is vital given the significant changes in personnel taking place in business and the expense of direct mail production. All corrections are made, including additions and deletions in the Client Retention Management (CRM) application and insure your database is up-to-date. Individuals in your database can make changes in contact information automatically.

P.S. Leapfrog over your competition in any business economic cycle. Start today call Mattie 973-263-4681.